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Answered

Shared Folder Tags

hello 6 months ago updated by Vlad R 6 months ago 9

When sharing a folder with users, no matter the permissions, the users are not able to add/remove tags. They are able to view/edit comments, but not tags. Is this a bug or is this by design? Thank you!

Answered

When sharing files, if you want to allow other users to make changes to tags, you need to check the box "Make changes".

I can confirm that sharing a folder with "make changes" or even a single file still does not show the tags. Please advise if there are any other permissions that need to be set. Thank you

A FileRun user account also needs the following permission "User can access tags, ratings and other metadata". This permission is granted when adding or editing a FileRun user account from the control panel.

After playing around with the permissions, I noticed "User can access tags, ratings and other metadata" isn't enough. I had to add "User can make changes to files and folders" under user permissions as well as "Make changes" under folder sharing permission.

Is there any reason the tags are tied to changing/deleting/renaming files and folders?

You don't need "User can make changes to files and folders" just for viewing tags.

For changing it's obvious the users need permissions to make changes to files and folders, as that's what they are doing.

Tags section is completely invisible without that permission. How is tags different from comments? No actual changes are being made to the files/folders. You shouldn't need that permission. Any chance to have this implemented in the near future?

Tags section is completely invisible without that permission.

Now that's a problem. I am going to look into it.

How is tags different from comments?

Tags are used for organizing data and one could argue that tags or metadata are an integral part of the file. Just as the filename is.

You shouldn't need that permission

For reading, sure. For making changes to tags, we disagree.

metadata - integral part of a file, absolutely, since it's embedded. tags are more or less filters to organize and/or sort files.

For reading, sure. For making changes to tags, we disagree

Would you consider implementing separating: making changes to tags and making changes to files/folders?

+2
Would you consider implementing separating: making changes to tags and making changes to files/folders?

Sure, we'll research the possibility.